A: A management company is contracted by the Board of Directors to provide such services as: collection of assessments, supervision of subcontractors, obtaining bids for subcontracted services, providing financial statements and collection reports, as well as a general clearing house for problem solving, communications with homeowners and the Board of Directors and to serve in an advisory capacity. The management company reports directly to the Board and all decisions are made by a majority vote of the Board of Directors. To reach the management office, Allied Realty Corp., see the Management Company Contacts page on this website for a full list of contact information.
A: It is generally a corporation registered with the State and managed by a duly elected volunteer Board of Directors. Its purpose is to maintain all common areas and to govern the community in accordance with the provision of the legal documents: CC&Rs, Bylaws, and Articles of Incorporation. The governing legal documents for the association may be viewed online within the Documents & Forms page of this site. The corporation is financially supported by the assessments of all members of the homeowners association. Membership is both automatic and mandatory upon purchasing a home in an association.
A: The Covenants, Conditions and Restrictions (CC&Rs) are the legal documents that set up the guidelines for the governance and operation of the association. The Covenants address member and associaton rights, assessments and non payment of assessments, architectural control, use restrictions, and joint repair and maintenance issues. The CC&Rs were recorded by the County recorder's office of the County in which the property is located. Failure to abide by the CC&Rs may result in enforcement penalties and legal action.
A: The Bylaws are the guidelines for the business operations of the associaton. The Bylaws define the duties of the various offices of the Board of Directors, the terms of the Directors, the membership's voting rights, required meetings and notices of meetings, and the principal office of the Association, as well as other specific items that are necessary to run the Association as a business.
A: The association is a corporation and therefore a governing body is required to oversee its business. The Board of Directors is elected by the homeowners/members. The limitations and restrictions of the powers of the Board of Directors is outlined in the association bylaws.
A: Most associations have developed Rules and Regulations as provided for in the CC&Rs and adopted by the Board of Directors. Rules are established to provide direction to the homeowners for common courtesies with regard to parking, vehicles, pets and use of recreational areas, etc. In addition, associations adopt Architectural Guidelines with procedures for submitting requests to make exterior changes to your home. Such changes may include but is not limited to patio covers, fences and decks, major landscaping, exterior color changes, and changes to siding or other exterior materials. These rules and guidelines are set up to maintain the aesthetic value and integrity of the community on behalf of all owners and protect the value of your investment. Violations of these rules may result in legal action by the Board of Directors. In addition, if you proceed with an exterior improvement or change, without written approval of the Board of Directors, or Architectural Committee, as applicable, you may be required to remove or correct the alteration or be charged for any cost incurred by the assocaiton to correct it.
A: Problems between neighbors are often best solved between those two neighors. Attempt to discuss your problem or issue directly with your neighbor in a friendly manner. If a resolution cannot be made, please contact the community manager to see if the association can be of assistance.
A: All regualrly scheduled board meetings are open and all residents are welcome and encouraged to attend. Notice of the time and place of any regular board meeting will be noted in a communtiy publication, via signage in the commuity, or accessed online on the Calendar page.
A: Volunteers are always welcome. If you are intererted in volunteering to be on a committee, please contact the community manager through the Management Company Contacts page of this site.
A:The assessment is the quarterly amount due from each homeowner to cover the operating expenses of the common area and provide for reserve funds for replacement of common facilities in future years. They are charged and become due on January 1, April 1, July 1, and October 1 of each year. A coupon book is mailed each December for the upcoming year.
For more information of how to pay your assessment, please see the Pay Assessments page of this website.
A:The Board of Directors sets the annual assessment amount based upon forecasted expenses.
A:There is always a chance that the assessment amount will have to be increased, but this is determined year to year by the Board of Directors. The Declaration (Article V Section 5) gives the Board of Directors the power to increase the annual assessment up to 10% without gainig approval from the membership. Any increase that is needed above 10% requires a vote of the entire community.
A:The maintenance and management services incurred by the Association are dependent upon timely receipt of the assessments due from each homeowner. Late payments will result in a late charge as assessments are due on the first of the month. In addition, the CC&Rs allows the Association to charge late charges and interest and proceed with a lien on your property, or foreclosure proceeding for nonpayment of assessments.